Opting for an event is a good option for individuals or organisations looking to create an experience-based fundraising initiative. They are also more likely to raise more funds than traditional product sale drives. Plus, you can always add those (along with raffles and competitions) to offer more ways for attendees to give. And when you add in an entertainment option that creates a good vibe and captive audience you can really make an event that pops off!
A great fundraiser is not just about meeting financial goals; it's about creating an unforgettable experience that resonates with each participant. When you can do this, it's much more likely to inspire them to open their hearts and wallets to a cause. Also to establish the event as a something to look forward to in future. We recommend keeping fun front-of-mind for everything from the meticulously planned details to the post-event follow up!
Below are our top 10 tips for running a successful fundraiser.
Setting clear objectives can take your fundraising event from good to great! Think of them as the GPS for your fundraising journey. Without a destination, you don't know what you need to do to get to the end. Goals will help you decide if you're hosting a bake sale or a black tie ball!
Determine what you aim to achieve, whether it's a financial target, community engagement, or raising awareness for a cause. Clear goals will not only guide your planning process but also inspire potential donors.
A carefully planned budget is crucial for any event. It ensures that you maximise your fundraising potential while keeping costs under control. Just as you would allocate funds for trivia questions and answer sheets, make sure every aspect of your event is financially planned for, from marketing to decorations.
Moreover, tracking your budget from the very beginning of the planning process through to a post-event review is vital. Regularly compare your actual expenses against your budgeted amounts to ensure you're on track. This ongoing monitoring allows you to make informed decisions, like cutting back in some areas to allocate more funds to others, ensuring that every dollar spent contributes towards the success of your event.
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The more we know about your event, the better we can tailor our services to fit your needs. Whether it's a dedicated trivia night or a gala dinner that just needs some interactive quiz elements, providing detailed information early on ensures that the event runs smoothly and meets your expectations.
Early and detailed planning also allows us to identify and address potential challenges before they become issues. This could range from technical needs, like sound and lighting for a trivia night, to special dietary requirements for a gala dinner. Foreknowledge in these areas ensures a seamless experience for both the organisers and the attendees.
Moreover, this information helps in creating a timeline for the event, outlining key milestones and deadlines. It ensures that every aspect of the event is thoughtfully planned and executed, leaving nothing to chance. From the initial set-up to the final wrap-up, knowing what you envision allows us to work efficiently and effectively, ensuring that your event not only runs smoothly but also exceeds your expectations.
Venue costs can significantly impact your fundraising total. Look for a venue that supports charitable events, which might offer space at a discount or for free, similar to a pub hosting a trivia night for a local charity.
Venue costs are one of the most controllable (and variable) costs in planning an event. The venue choice will play influence event capacity, audience perception, entertainment options, technical setup and turnout (to some degree). However, it is not the be all and end all for a fundraising event - the cause is generally the largest pull for audiences. So, don't sweat the choice too much - if you can entertain your guests once they attend, any doubts about the location will fade away.
Begin your event preparations well in advance. This is especially true for events like trivia nights, where you need to prepare questions and logistics ahead of time. Early planning also allows for better promotion and gives attendees plenty of notice.
Starting early also affords you the advantage of ample time for promotion. With a longer lead time, you can craft a more effective marketing strategy that reaches a wider audience or increases the frequence of promo exposure. Thus building anticipation and excitement for your money-raising endeavours.
Additionally, it gives potential attendees sufficient notice to clear their schedules and make necessary arrangements to attend. This early notice is often key in ensuring a high turnout, as it allows people to commit to your event without the pressure of last-minute planning. Early planning eases the logistical load but also maximises the potential for a well-attended, well-run, and well-received event.
In the digital era, online donation platforms are indispensable. They're like the scorecards in a trivia night – they need to be clear, easy to use, and accessible to everyone. Ensure that your chosen platform is secure and that it allows for a variety of payment methods.
Cash may be king, but people don't really bring physical money out with them. Having a digital payment platform is pretty much a non-negotiable now. Luckily there are plenty of options: direct bank transfer, a mobile card reader (like Square), PayPal, or even an online store to checkout - just to name a few. Maximise the funds to be raised by making it as seamless and easy as possible for people to give.
To maximize donations, provide multiple ways to give. This could range from online platforms to traditional cash donations at the event, much like offering various categories in a trivia game to engage all types of participants.
Wit multiple payment options in place you're set to collect donations. Now you've got to think about what you're offering to your audience to get them to give generously. Event ticket sales and raffles on the day are quick-wins. But consider setting up some peripheral fundraising opportunities - silent / reverse auctions, sideshow games, and merchandise are just some other ways to add into the mix.
Incentives can boost donations significantly. Consider offering prizes, much like a trivia night's winning team might receive, to encourage higher donations. Ensure these incentives are cost-effective to maintain your fundraising goals.
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After the event, follow up with a heartfelt thank you to all attendees, donors, and volunteers. Share the success of the event and the difference their contributions have made, similar to the wrap-up at the end of a trivia night, celebrating the collective effort and success.
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We make it easy to develop a personalised trivia experience whatever the occasion. From specific questions about someone, drawing on certain topics of interests, or including content on from favourite music / film / tv genres. Get the party started and keep it going with trivia.
All it takes is a quick online enquiry and a short questionnaire to help us create the perfect trivia show (including a host) for you and your crew.
